How to create a Daily Progress Report (DPR)

Modified on Fri, 15 Dec 2023 at 03:32 PM

In this article, you will learn about how to create a Daily Progress Report (DPR).

A DPR (Daily progress report) can include any type of information e.g completed, planned activities, adverse events, etc. The information you want to see in the report is defined in the DPR template. Therefore, please make sure you have templates set up as this is a mandatory field when creating your DPR.

Please follow the below steps for building your DPR.

1. Go to 'Reports' on the menu bar. To create a DPR click on the 'Progress reports' tab (default tab when accessing the Reports menu). Click on '+Generate a new report' found in the upper right-hand corner

2. You will need to complete the Date, site & template information first to be able to open up the report template.

Date: Select the day this report will represent
Report template: Here you will pick the relevant template. Learn more about DPR template.
Work package: Select a work package this DPR is related to
Site: Select the site this DPR is related to
Filter: Enables you to apply filters and differentiate between required fields and optional fields when generating a DPR.

3. You can now select the option to enable internal remarks. This will allow you to add internal notes on the overall DPR or per activity you track. If you do not enable this you will still have the option to add remarks but they will be visible on the DPR report you export.

4. Define the title of your DPR (it automatically applies the names of the selected report template and site) and indicate the report number.

5. At this stage you may see a warning “x planned activities needs attention”; which is a prompt to resolve any completed activities in the DPR modal.

This feature will act as a reminder to users to edit the activities that were supposed to be completed on the date that they are generating the DPR. The below section will only appear when there is an outstanding activity that has a completion date that is the same as the DPR they are currently generating, and they have not yet been completed.

To dismiss this warning, select the activities that you want to edit, then choose from the following selections:

Delete will remove the activities from the entire system
Exclude will exclude the activities only from the report
Edit will allow you to edit the start/end date, status, and type
Complete will mark the activities as ‘complete’

8. Now you can start adding activities, adverse events, weather files, etc. Warning on overlapping primary activity types will also be shown for completed, primary and planned sections in the DPR so some decisions can be made.

9. You can store and document files for reporting or only storing of data.

Formats accepted:

“Report attachments” will be downloaded in the pdf version of the DPR.
- Images: PNG, JPG, GIF, BMP
- PDF
“Additional attachments” will not be downloaded in the pdf version of the DPR.
- Images: PNG, JPG, GIF, BMP
- Text: TXT, PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, ODS, ODT, ODP
- Audio/video: WAV, MP3, MP4, MPEG
- Binary: CSV, ZIP

10. Saving the report

Once you are done with adding all data to your report click on 'save'. If you click 'cancel' it will not save the changes.

The reset button will update the DPR with information from the system that was updated or added after the creation of the report. Therefore you can now update the individual sections for activities and adverse events/weather/HSE you choose by using the following button without the need to update the whole report.

''Add existing'' button

PLEASE NOTE: From this step forward every user will have different tabs available, depending on the sections your template is reporting on. However, the steps to add, edit activities, and adverse events are the same. So do not be alarmed if you do not see some of the fields we will show in the following articles in your report

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