How to add an Activity to a Daily Progress Report (DPR)

This article will describe how the DPR modal works, and includes the following topics:

• Adding activities
• Planned activities: checkbox functionality
• Manpower (manual)
• Weather
• Saving the report

Adding activities

Once you have created your DPR, you have the option to add an Activity directly in the report.

Click on '+Add new activity' 

By default, the first activities on the list will be sorted by the activities found on the work package(s) you have selected. You can change this by either clicking on the category and using a drop-down menu or scrolling to the right and clicking on 'Edit'. 

If you click on the activity select the relevant information for each field eg. asset, activity name, transport, start time, end time, manpower used, etc. 

If you wish to assign an activity to a work order, you do so by clicking in the 'Work order' field. There are various functions you can use here for easily searching for the required work order.
You can search on an asset by just typing the asset name; see above.

You can also search with the following criteria:

• Work order name, or part of the work order name:

• Work order name (or part of the work order name) and asset name; separated by a semicolon. For example: WP; WTG-21
  In the example below this would give you all 'Cosmetic blade damages' work orders for any asset starting with 'WTG-21':

*These search functions also work when selecting and adding 'Work orders' into any of the 'add' modals within the DPR; e.g. 'Adverse events', 'Primary activities' etc.

When you are done completing all fields click on 'save' 

Repeat this step as many times as you want and for all tabs available. 

If you have assigned the activity to a team, you will have the option of inputting the manpower manually, or have it calculated automatically.

The "Auto-calculate" will be inactive is the manpower has not been manually updated.

In the following example, the team has 0 members assigned, but we can manually override this, and you will see the duration, manpower and manhours update automatically:

Planned activities: checkbox functionality

When you tick the checkbox for "Only show planned activities created on the date of this progress report" in the planned activities sections, the activities displayed are the activities that were added to the report on the same date as the report was created.

As a reference for you:

• Ticked = all activities, which are planned on the dates in the section heading AND created on the DPR date are displayed
• Unticked = all activities, which are planned on the dates in the section heading are displayed

For example: if you add an activity to a report on the 15th of June, and then go back to look at the report for the 14th of June with the checkbox active, you will not see the activity for the 15th of June. If you then disable the checkbox, the activity for the 15th of June will show.

You can edit the planned/dispatched activities from the report. 

Manpower (manual)

There is a heading in the DPR called "Manpower (manual)" (if enabled - see the article about DPR template creation), which calculates all the manpower used on the DPR, including activates, adverse weather and events, additional client work, EHS etc.

When you fill in all the details in the report, the "Manpower (manual)" will display the hours used on all the different activities by department in their respective columns.

Weather

It is possible to load a weather file to your DPR (as long as the template you selected includes this). If this option is available to you, you will see this at the very end of your DPR: 

Click on 'select weather file' and pick the weather file you want to load. 

Saving the report

Once you are done with adding all data to your report click on 'save'. If you click 'cancel' it will not save the changes. 

The reset button will update the DPR with information from the system that was updated or added after the creation of the report. Therefore you can now update the individual sections for activities and adverse events/weather/HSE you choose by using the following button without the need to update the whole report.

• ''Add existing'' button

You will now see your report appear in the list

When you have completed and/or updated the report use the action to perform the following; click this link for guidance in the following:

• Creating a distribution list for DPRs
• Distributing DPRs to a distribution list(s)
• Copy a DPR
• Download a report
• Click on Download 
• Edit a DPR 
• Locking a DPR
• Delete a DPR
• View historical version of the DPR